Terms & Conditions

This Catering Services Agreement (“Agreement”) is between Astro Coffee (“we,” “our,” or “Caterer”), located at16010 W 5th Ave, Golden, CO 80401, and the undersigned client (“you” or “Client”).

By submitting your deposit, you agree to the following terms and conditions:

1. What We Provide

Astro Coffee will deliver the agreed-upon catering services (“Services”) for your event (“Event”).

Services may include (but are not limited to):

  • Drinks: Espresso Drinks, Signature Espresso Drinks, Teas, Italian Sodas, Cosmic Energy Drinks, Milkshakes, Cocoas

  • Milk Options: Whole Milk, Half and Half, Chocolate Milk, Oat Milk

We may adjust menu offerings depending on which unit is booked and if certain ingredients become unavailable due to circumstances beyond our control.

2. Event Details & Modifications

Event details (date, time, location, guest count) will be based on your inquiry and our confirmed quote.

If you need to make changes, please notify us at least 7 days in advance. Major changes (e.g., guest count) may affect pricing.

3. Payments & Deposit

  • Deposit: A $100 non-refundable deposit is required to confirm your booking.

  • Final Payment: The remaining balance is due at the completion of the event.

  • Accepted Methods: Credit card, ACH, or check (payable to Astro Coffee).

  • Processing Fee: 3.5% will be added to all transactions

Your date is not secured until the deposit is received.

4. Setup, Access & Venue Requirements

  • We need 1 hour before and 1 hour after your event for setup and breakdown.

  • You’re responsible for any venue fees or permits required.

5. Power Requirements

  • Coffee Cart: Requires access to two standard 15-amp outlets (120V) for indoor service.

  • Coffee Van: No external power is required for events lasting 10 hours or less.

  • Coffee Trailers: No external power is required for events lasting 5 hours or less. For longer events, we can supply power via onboard generators or connect to shore power (30 or 50 amps), if available.

  • We’ll bring extension cords and power strips.

  • If proper power isn’t provided, we may be unable to serve, and no refunds will be issued.

6. Insurance

Astro Coffee carries general liability insurance for all services provided at your event.

7. Client Responsibility & Indemnity

You agree to cover any damage, loss, or theft of our equipment caused by you, your staff, or your guests.

8. Cancellations & Refunds

8.1 Deposit

  • The $100 deposit is non-refundable.

8.2 Additional Payments

  • 30+ Days Before Event: Any additional payments (beyond the deposit) are fully refundable.

  • Within 7 Days of Event: No refunds for any payments made.

8.3 Credits

  • Payments may be credited toward a future event, based on our availability.

8.4 Special-Order Items

  • You’ll be responsible for the cost of any non-returnable custom items ordered for your event.

9. Rescheduling

  • Single-Day Events: Rescheduling is allowed with 7+ days notice. Less than 7 days notice may result in full charges.

  • Multi-Day Events: We require 14+ days’ notice to reschedule.

All rescheduling is subject to availability.

10. Force Majeure / Liability Limitations

If circumstances beyond our control (weather, venue issues, emergencies, etc.) prevent us from fulfilling your event, we’ll either:

  • Arrange a comparable replacement caterer with your approval, or

  • Refund any payments made (excluding special-order items).

We are not liable for additional damages or costs beyond that refund.

11. Legal Jurisdiction

This Agreement is governed by Colorado law. Any legal disputes will be handled in Colorado courts.

12. Entire Agreement

This document is the complete agreement between us. Any changes must be made in writing and signed by both parties.

13. No Waiver

If either party delays enforcing any part of this Agreement, it does not waive the right to enforce it later.

14. Agreement Confirmation

Your deposit confirms that you have read, understood, and agreed to these terms. We’ll consider your event officially booked upon receipt.